Expense Planner for Dolly Movers and Helpers

Guide Dolly movers to budget fuel, helper payments, gear rentals, and mileage logs while planning taxes, deductions, and cash cushions for peak moving seasons.

Independent contractors managing self-employed taxes should stay proactive about independent contractor deductions and year-round recordkeeping.

💡 Set aside 25% of every gig payout for self-employed taxes so independent contractor deductions cover quarterly payments.

Why It Matters for Self-Employed Taxes

Moving gigs beat up your truck and require extra hands. Without detailed tracking you could lose money on every large Dolly job.

Key Earnings & Expense Buckets

Deduct moving blankets, ratchet straps, furniture dollies, and ramp maintenance.
Track fuel separately for city moves versus long distance hauls to understand profitability.
Record helper payouts with dates and contact info for year end 1099-NEC filings.

Weekly Workflow

Inspect equipment before each job and note wear so replacements are budgeted.
Collect deposits or trip minimums upfront to cover travel if a customer cancels.
Photograph load in and load out stages to defend against damage claims.

Tools & Next Steps

Job costing worksheets that calculate profit per Dolly request.
Expense apps like Expensify to store fuel and supply receipts in one place.
Contract templates outlining scope, liability, and payment terms for off platform clients.

Treat every move like a mini logistics company and Dolly will reward you with repeat customers and five star reviews.

How do I track mileage for gig work in 2025?

Use IRS-approved mileage logs or apps like Everlance to document date, distance, and purpose for every self-employed trip.

Can I deduct equipment or vehicle lease payments?

Yes, deduct the portion tied to independent contractor work; keep receipts and lease statements for 1099 tax audits.

When should I pay quarterly estimated taxes?

Send payments by April, June, September, and January to cover self-employed taxes and avoid IRS penalties.

What records should independent contractors keep?

Maintain income statements, mileage reports, receipts, and bank deposits to support deductions and 1099 filings.

How can I reduce surprise tax bills as a freelancer?

Estimate your independent contractor deductions monthly, set aside 25-30% of income, and automate transfers to a tax savings account.